PE Firms Overpay for Software. Portfolios Miss Synergy Savings.
We solve both.
PE Firms Overpay for Software. Portfolios Miss Synergy Savings.
We solve both.
Most procurement solutions tell you where you're overpaying. SmartCost fixes it — across every vendor, every portfolio company, fast.
Most procurement solutions tell you where you're overpaying. SmartCost fixes it — across every vendor, every portfolio company, fast.
Upcoming Renewals
Sort by Newest
Pitchbook - $95,400 ACV
General Partner - XYZ Capital
Synergies Identified with portco overlap
Factset - $140,500 ACV
New Age Financial
Above comparable benchmarks
ACA Compliance - $74,330
Ambassador Credit Union
2 unused products identified
All vendors
Salesforce Renewal
$83,500 net savings
$345,433 YTD Total Savings
$242,000
ACV 2 Year Contract
Jan
Feb
Mar
Apr
May
Jun
Jul
Upcoming Renewals
Sort by Newest
Pitchbook - $95,400 ACV
General Partner - XYZ Capital
Synergies Identified with portco overlap
Factset - $140,500 ACV
New Age Financial
Above comparable benchmarks
ACA Compliance - $74,330
Ambassador Credit Union
2 unused products identified
All vendors
Salesforce Renewal
$83,500 net savings
$345,433 YTD Total Savings
$242,000
ACV 2 Year Contract
Jan
Feb
Mar
Apr
May
Jun
Jul
Upcoming Renewals
Sort by Newest
Pitchbook - $95,400 ACV
General Partner - XYZ Capital
Synergies Identified with portco overlap
Factset - $140,500 ACV
New Age Financial
Above comparable benchmarks
ACA Compliance - $74,330
Ambassador Credit Union
2 unused products identified
All vendors
Salesforce Renewal
$83,500 net savings
$345,433 YTD Total Savings
$242,000
ACV 2 Year Contract
Jan
Feb
Mar
Apr
May
Jun
Jul
01
Accurate Contract Data Visibility
Smartcost combines your raw accounting data with human and AI review. Creating realtime actionable vendor data and contract access, to driving material savings outcomes.
02
Save Time
Finance and value creation teams are busy. We optimize every renewal, buy, and vendor optimization so you can focus on big-picture strategy.
03
Savings Gurantee
No savings, no fee. We back every engagement with a guaranteed savings floor — typically 10–20% of IT spend — or your money back.
01
Accurate Contract Data Visibility
Smartcost combines your raw accounting data with human and AI review. Creating realtime actionable vendor data and contract access, to driving material savings outcomes.
02
Save Time
Finance and value creation teams are busy. We optimize every renewal, buy, and vendor optimization so you can focus on big-picture strategy.
03
Savings Gurantee
No savings, no fee. We back every engagement with a guaranteed savings floor — typically 10–20% of IT spend — or your money back.
01
Accurate Contract Data Visibility
Smartcost combines your raw accounting data with human and AI review. Creating realtime actionable vendor data and contract access, to driving material savings outcomes.
02
Save Time
Finance and value creation teams are busy. We optimize every renewal, buy, and vendor optimization so you can focus on big-picture strategy.
03
Savings Gurantee
No savings, no fee. We back every engagement with a guaranteed savings floor — typically 10–20% of IT spend — or your money back.
20-30% Average Savings Across Fund, and Portfolio IT Expenses
Smartcost reduces operational expenses by $100k-$1M+. Driving long term valuation increases, and additional capital for your porfolio and teams. Here's how.
Vendor Dashboard
Expert Negotiation
Proprietary Data
Outcome Driven
Vendor Dashboard
Accurate Vendor Data All in One Place
Track renewal dates, contract values, contract files, real spend vs contracted ACV (super important), negotiation status, YTD savings totals, and much more all in one place, connected from your ERP. Sit back and watch the savings roll in at the company, and portfolio level.
Vendor Dashboard
Expert Negotiation
Proprietary Data
Outcome Driven
Vendor Dashboard
Accurate Vendor Data All in One Place
Track renewal dates, contract values, contract files, real spend vs contracted ACV (super important), negotiation status, YTD savings totals, and much more all in one place, connected from your ERP. Sit back and watch the savings roll in at the company, and portfolio level.
Procurement Simplicity
Connect your ERP data to your dashboard via API or simple report feed, and view immediate opportunities.
Procurement Simplicity
Connect your ERP data to your dashboard via API or simple report feed, and view immediate opportunities.
01
You provide the access or raw vendor data. Smartcost will consolidate and display MVP contract information.
02
Stakeholders, renewal preferences, and vendor engagement guidelines are established with your dedicated procurement team.
03
Stay updated as we do the heavy negotiation, and you make the final decision on optimzation and savings opportunities.
Case Studies
Let us show you which savings opportunities exist today within your vendor relationships, as we have for others.
Partnering with Smartcost has created IT cost savings that were significantly larger than expected. So much so we have begun to implement their services within our greater portfolio.
David Dwyer
Director of Finance, Paine Schwartz Partners
Smartcost played a critical role in right sizing the technical projects we faced during a tech stack overhaul. Without them the cost overruns and technical debt would have been significant. We continue the partnership into our 3rd year now with year over year savings.
Chris Park
CFO at Dakota Financial
From our ongoing engagement Smartcost has been able to save us tens of thousands in software spend, as well as countless hours. With constant value delivery and strong ROI, we plan to continue with their procurement offering.
Dave Clarke
CFO at LeaseHawk
From the Blog
Discover articles, tips, and strategies to help your business grow and innovate faster.
Only pay when you save pricing.
Procurement Light
For teams that want a lightweight solution to drive visibility and savings opportunities.
Managed Procurement
For teams that want white-glove guaranteed cost reduction and to save time.
Millions saved.
What will you save?
Procurement Light
$0-$500
/ mo
Vendor procurement dashboard
Automated renewal reminders
Proprietary pricing benchmarks
AI contract parsing and analysis
Negotiation guidance
Optimization and synergy guidance
Portfolio and company level rollup visibility
Only pay when you save pricing.
Simple, transparent pricing with no hidden fees.
Procurement Light
For teams that want a lightweight solution to drive visibility and savings opportunities.
Managed Procurement
For teams that want white-glove guaranteed cost reduction and to save time.
Procurement Light
$0-$500
/ mo
Vendor procurement dashboard
Automated renewal reminders
Proprietary pricing benchmarks
AI contract parsing and analysis
Negotiation guidance
Optimization and synergy guidance
Portfolio and company level rollup visibility
Millions saved.
What will you save?
Only pay when you save pricing.
Simple, transparent pricing with no hidden fees.
Procurement Light
For teams that want a lightweight solution to drive visibility and savings opportunities.
Managed Procurement
For teams that want white-glove guaranteed cost reduction and to save time.
Procurement Light
$0-$500
/ mo
Vendor procurement dashboard
Automated renewal reminders
Proprietary pricing benchmarks
AI contract parsing and analysis
Negotiation guidance
Optimization and synergy guidance
Portfolio and company level rollup visibility
Millions saved.
What will you save?
Your questions, answered
We're here to change the way PE procurement operates. Let us show you what you could save.
Your questions, answered
We're here to change the way PE procurement operates. Let us show you what you could save.
What types of companies do you work with?
Our primary focus is Private Equity firms, as well as organizations with multiple entities. We also service financial services firms and established startups. However, we have a diversified client portfolio. Please reach out and we can determine it would be a strong partnership.
Why Smartcost?
We're not trying to be a pure SaaS, AI, or procurement consultancy. We simply have tailored the best elements of all 3 into a solution which maximizes client savings, at a competitive pricing structure. We're providing savings outcomes.
How does pricing work?
Our flagship offering is the full service managed procurement. We charge a small retainer, as well as a % of savings achieved. Normally between 10-15% of 12 month savings. We normally guarantee around 2-3x of any retainer fees in savings, if we don't hit that target, you're refunded the difference. We have never had a refund situation over working with dozens of clients, as the savings is there. Furthermore, the client always defines what counts as "savings".
How much can we expect to save?
Clients normally save anywhere from 15-25% of IT and software spend over the first year. We have worked with clients with total annual IT spends across a portfolio ranging from $5-50M/year within scope.
How does your procurement process actually work with vendors?
Once stakeholders and guidelines have been established we prioritize upcoming renewals, and purchases in your organization, reaching out to vendors directly. - Your team is cc'd/updated for approvals and visibility. - We leverage years of software sales, procurement, and benchmark data to ensure your outcomes are maximized. - We prioritize maintaining excellent relationships with your suppliers. - We maintain your contract data set and savings tracking, while keeping you informed of key decisions and outcomes. Clients can be as hands off, or involved as they like.
What types of companies do you work with?
Our primary focus is Private Equity firms, as well as organizations with multiple entities. We also service financial services firms and established startups. However, we have a diversified client portfolio. Please reach out and we can determine it would be a strong partnership.
Why Smartcost?
We're not trying to be a pure SaaS, AI, or procurement consultancy. We simply have tailored the best elements of all 3 into a solution which maximizes client savings, at a competitive pricing structure. We're providing savings outcomes.
How does pricing work?
Our flagship offering is the full service managed procurement. We charge a small retainer, as well as a % of savings achieved. Normally between 10-15% of 12 month savings. We normally guarantee around 2-3x of any retainer fees in savings, if we don't hit that target, you're refunded the difference. We have never had a refund situation over working with dozens of clients, as the savings is there. Furthermore, the client always defines what counts as "savings".
How much can we expect to save?
Clients normally save anywhere from 15-25% of IT and software spend over the first year. We have worked with clients with total annual IT spends across a portfolio ranging from $5-50M/year within scope.
How does your procurement process actually work with vendors?
Once stakeholders and guidelines have been established we prioritize upcoming renewals, and purchases in your organization, reaching out to vendors directly. - Your team is cc'd/updated for approvals and visibility. - We leverage years of software sales, procurement, and benchmark data to ensure your outcomes are maximized. - We prioritize maintaining excellent relationships with your suppliers. - We maintain your contract data set and savings tracking, while keeping you informed of key decisions and outcomes. Clients can be as hands off, or involved as they like.
Find out what it's all about
Let us show you how we can partner with your finance and porfolio excellence teams to save together.
4.9 / 5 Rated
All our clients save.
Find out what it's all about
Let’s start building something great together.
206-837-1232
hello@grovia.io
4.9 / 5 Rated
All our clients save.
Find out what it's all about
Let’s start building something great together.
206-837-1232
hello@grovia.io
4.9 / 5 Rated
All our clients save.